Copier & Printer Sales, Leasing, Rentals · Berkeley, CA · Alameda County
From Downtown Berkeley to the Gilman District, the Berkeley offices we work with are rarely deciding between one machine and another; they are deciding between owning, leasing and renting. This page sets the three side by side for UC Berkeley departments and labs and schools and city offices alike, with delivery and service terms specific to Berkeley.
| Lease | Buy | Rent | |
|---|---|---|---|
| Best when | You want a fixed monthly payment and a refresh every 3 to 5 years | You will keep the machine 5+ years and want it on this year's books | You need capacity for weeks or months, not years |
| Term | 36, 48 or 60 months | One-time purchase | 30 days minimum, weekly for events |
| Includes | Delivery, setup, training; maintenance plan optional | Delivery, setup, training, 30-day warranty | Delivery, setup, toner, service, pickup |
| End | Return, upgrade or buy (FMV) or own ($1 buyout) | You own it; trade-in credit later | Collected; payments in first 90 days credit a purchase |
The three detailed pages go deeper: copier leasing in Berkeley covers terms and maintenance plans, printer sales in Berkeley covers ownership, warranty and trade-ins; short-term rentals are quoted alongside either. The lease vs. buy calculator runs the numbers for any model.
A lease fixes the monthly payment for 36, 48 or 60 months with no annual escalation. Fair market value leases carry the lowest payment and end with a return or upgrade; $1 buyout leases cost about 15 percent more and end with you owning the machine. Most Berkeley offices add a maintenance agreement priced per page that covers toner, drums, parts, labor and 4-hour on-site dispatch, which suits UC Berkeley departments and labs that want service as a predictable line item.
Every purchase, new or certified pre-owned, includes delivery, installation, network and cloud setup, staff training and a 30-day parts and labor warranty; returns within 30 days carry a 10 percent restocking fee. Certified pre-owned units from Ricoh, Xerox, Canon and Kyocera cost 20 to 30 percent less than new. Under IRS Section 179 a purchase placed in service before December 31 can usually be deducted in that year; confirm with your accountant. Trade-ins are credited and the old machine leaves with its drive erased.
Rentals start at 30 days, with weekly rates for events, and the rate covers delivery, setup, toner, drums, service and pickup. Offices in Berkeley rent for tax and audit season, enrollment periods, trials, productions and temporary space during moves. If a rental turns permanent, payments made in the first 90 days are credited toward buying that machine.
Equipment ships from the Oakland staging center, about 15 minutes away to every district in the service area card above, with delivery and installation included anywhere in Alameda County. A technician reaches your office within four hours of a service call during business hours, and toner ships automatically when a machine on a maintenance plan reports it is low. The service areas page shows every region we cover.
Eight models available to lease, buy or rent, chosen for UC Berkeley departments and labs, research institutes and startups and other Berkeley businesses. Each links to specifications and pricing for all three options.
A 25 ppm color A3 unit with cloud scanning, the entry point to the IM C series for 5 to 25 person offices.
Best for: UC Berkeley departments and labs in Berkeley
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A 45 ppm monochrome ConnectKey unit with the encrypted drive and audit logging of its color siblings at a lower monthly rate.
Best for: Research institutes and startups in Berkeley
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Letter-size color at 42 ppm with a 10.1-inch panel and 2,100-sheet capacity for offices that never print tabloid.
Best for: Medical and dental practices in Berkeley
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A 60 ppm heat-free color multifunction with low power draw and fewer replaceable parts than a laser unit.
Best for: Law and accounting offices in Berkeley
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A 40 ppm color A3 multifunction with a 270 ipm feeder and inline finishing; the size most 20 to 60 person offices settle on.
Best for: Schools and city offices in Berkeley
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A 45 ppm color multifunction handling 300 gsm covers and 52-inch banners, with ConnectKey security.
Best for: UC Berkeley departments and labs in Berkeley
Get a quote
A 30 ppm color A3 unit with a 120 ipm single-pass feeder, Smart Operation Panel and Always Current firmware.
Best for: Research institutes and startups in Berkeley
Get a quote
A 40 ppm heat-free inkjet A3 multifunction with no fuser and no drums, so power draw and service parts both drop.
Best for: Medical and dental practices in Berkeley
Get a quoteLease if you want a fixed monthly payment and a newer machine every three to five years; buy if you will keep it five years or more and want the cost on this year's books. The calculator on this site compares both for any model, and we quote both on request.
Yes. Rentals run from 30 days with weekly rates for events, and include delivery, setup, toner, service and pickup. Payments in the first 90 days can be credited toward buying the machine.
Delivery, installation, network and cloud setup and staff training, from the Oakland staging center, at no charge anywhere in Alameda County. Production units are scheduled and rigged on a set date.
Yes. Our technicians work on Canon, Xerox, Ricoh, Kyocera, Epson, Sharp and HP equipment regardless of where it was bought, under a maintenance agreement or per call.
Yes. Berkeley is inside our Alameda County service zone, so a technician reaches your office within four hours of a call during business hours, Monday to Friday, 8:00 AM to 5:00 PM. Maintenance agreements include parts, labor, toner and drums.
Tell us your monthly page volume, paper sizes and whether you lean toward leasing, buying or renting, and we will send a written comparison with pricing, delivery date and service terms for Berkeley.
JR Copier Inc., California administrative office · 1200 Wilshire Blvd, Los Angeles, CA 90017 · (888) 498-2550 · Monday to Friday, 8:00 AM to 5:00 PM PT